Fire Safety Logbook

Why a Fire Safety Logbook is Essential for Pubs and Hospitality

Every pub and hospitality business must keep accurate fire safety records to protect staff, customers, and the premises. The Fire Safety Logbook provides a structured way to document routine checks, alarm tests, emergency lighting inspections, and fire drills.

By maintaining this logbook, you ensure compliance with UK fire safety laws and demonstrate due diligence during visits from fire officers or insurers. A well-kept record also helps identify faults early, ensuring your venue remains safe and operational at all times.

Legal Requirements and Fire Safety Responsibilities

Under the Regulatory Reform (Fire Safety) Order 2005, the “responsible person” — often the owner, manager, or licensee — must take reasonable steps to reduce fire risks and keep proper records of safety checks, maintenance, and training.

You can review official government guidance here:
Gov.uk – Fire safety in the workplace

This Fire Safety Logbook helps you meet these obligations by providing a clear and easy-to-use record system for all fire safety activities within your venue.

What the Fire Safety Logbook Includes

This editable digital logbook is designed specifically for pubs, bars, and hospitality venues. It includes sections for:

• Weekly fire alarm and emergency lighting tests

• Fire extinguisher inspections and maintenance

• Fire drills and evacuation records

• Staff fire safety training records

• Notes on fire safety equipment and contractor visits

You can customise each section with your business name, logo, and site-specific information.

Benefits for Pubs and Hospitality Venues

• Ensures compliance with the Fire Safety Order 2005

• Provides an organised record for inspections and audits

• Encourages proactive safety management among staff

• Helps identify and address fire safety risks early

• Free to download, editable, and easy to maintain

Format and Use

This Fire Safety Logbook is available as a free editable digital download (Word or PDF format). You can personalise it for your venue and print copies for daily or weekly use. Keep it in a secure but accessible location, ready for fire safety inspections or management reviews.

By completing this logbook consistently, your pub or hospitality venue demonstrates its commitment to safety, compliance, and responsible operations — all while protecting your people and property.

To see the full range of our free range of document templates available from That HR Girl, please click here: Free essential downloadable documents for pubs & hospitality