Pregnant Worker / New or Expectant Mother Risk Assessment Guidance

Why a Pregnant Worker Risk Assessment Checklist is Important in Hospitality

In the fast-paced pub and hospitality industry, pregnant employees may face specific risks related to standing for long periods, lifting, night shifts, or exposure to certain substances. A well-structured Pregnant Worker Risk Assessment Checklist helps employers identify and control these risks early, ensuring both compliance and employee wellbeing.

Using this checklist demonstrates that your business takes proactive steps to create a safe and supportive environment for expectant staff. It also strengthens trust, improves retention, and reinforces your reputation as a responsible employer.

Legal Requirements and Employer Responsibilities

UK employers have a legal duty under the Management of Health and Safety at Work Regulations 1999 to assess and manage workplace risks to new and expectant mothers. Once an employee notifies their employer of pregnancy, you must review any potential hazards and adjust working conditions or hours if necessary.

For official guidance, visit:
Health and Safety Executive (HSE) – New and expectant mothers at work

Following this guidance ensures compliance with UK health and safety law and protects both the employee and unborn child from potential harm.

What the Pregnant Worker Risk Assessment Checklist Includes

This editable checklist has been designed specifically for pubs, bars, and hospitality venues and includes:

• A structured framework to assess workplace risks for pregnant employees

• Sections covering manual handling, standing, fatigue, chemicals, and shift patterns

• Space to record hazards, control measures, and review dates

• Guidance on adjustments and support measures for expectant staff

• Editable fields to tailor the document for your venue or company procedures

Benefits for Pubs and Hospitality Venues

• Ensures full compliance with UK health and safety regulations

• Reduces risk of injury, illness, or legal liability

• Promotes employee wellbeing and job satisfaction

• Supports fair and consistent management practices

• Free to download and easy to customise for your business

Format and Use

This Pregnant Worker Risk Assessment Checklist is available as a free editable digital download (Word format). You can add your company name, logo, and site-specific details before use. Once completed, it should be reviewed regularly and shared with the employee to confirm that the necessary safety measures are in place.

To see the full range of our free range of document templates available from That HR Girl, please click here: Free essential downloadable documents for pubs & hospitality