Authorisation for the Sale or Supply of Alcohol Record

Why an Authorisation for the Sale of Alcohol Record is Essential in Hospitality

Every licensed premises must follow strict legal requirements when it comes to selling alcohol. The Authorisation for the Sale of Alcohol Record provides a simple, compliant way to record which staff members are authorised by the Premises Licence Holder or Designated Premises Supervisor (DPS) to sell alcohol.

This record is vital for pubs, bars, and hospitality venues to demonstrate compliance with the Licensing Act 2003. Keeping this document up to date ensures your staff understand their responsibilities and that your business remains compliant during licensing inspections or enforcement checks.

Legal Requirements and Licensing Responsibilities

Under the Licensing Act 2003, only authorised individuals may sell or supply alcohol on licensed premises. The DPS or Premises Licence Holder must formally record who is authorised to make these sales. Failure to keep accurate records can lead to enforcement action or even jeopardise your licence.

You can find official guidance from the UK Government here:
Gov.uk – Alcohol licensing

By maintaining a clear and up-to-date Authorisation Record, you demonstrate responsible management and compliance with UK licensing law.

What the Authorisation for the Sale of Alcohol Record Includes

This editable digital document has been designed specifically for pubs and hospitality venues. It includes:

• Sections for listing authorised staff names, job roles, and authorisation dates

• A signature section for both the DPS and authorised staff members

• Space for revocation or expiry notes

• Guidance on maintaining and updating the record for compliance

• Editable formatting to add your pub or company branding

Benefits for Pubs and Hospitality Venues

• Ensures compliance with the Licensing Act 2003

• Provides clear evidence for licensing officers during inspections

• Reduces risk by keeping your authorisation process documented

• Helps staff understand their responsibilities when serving alcohol

• Free to download and fully editable for your business or site

Format and Use

This Authorisation for the Sale of Alcohol Record is a free editable digital download (Word or PDF format). You can easily customise it with your business name, logo, and specific site details. Once completed, keep it securely on-site and ensure all authorised staff have read and signed the form.

By maintaining this record, you show that your venue takes licensing compliance seriously — protecting your business, your staff, and your licence.

To see the full range of our free range of document templates available from That HR Girl, please click here: Free essential downloadable documents for pubs & hospitality