Accident Report Form

Why an Accident Report Form is Essential in Hospitality

In a busy pub or hospitality environment, slips, trips, burns, or other workplace accidents can happen unexpectedly. Having a structured Accident Report Form ensures every incident is documented correctly and investigated thoroughly.

This form allows managers and supervisors to record important details such as what happened, when and where it occurred, who was involved, and any corrective actions taken. By completing this form after each incident, you strengthen your venue’s safety procedures and demonstrate your commitment to staff welfare and legal compliance.

Legal Requirements and Employer Responsibilities

Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR), employers must record and, in some cases, report certain workplace injuries and incidents to the Health and Safety Executive (HSE). Keeping an accurate accident log is a key part of this requirement.

You can find official guidance here:
HSE – Reporting accidents and incidents at work (RIDDOR)

Using an Accident Report Form ensures that your pub or hospitality venue meets these obligations and provides clear documentation if the HSE, insurers, or local authorities request evidence following an incident.

What the Accident Report Form Includes

This editable digital form has been designed specifically for pubs, bars, and hospitality venues. It includes:

• Date, time, and location of the incident

• Details of the injured person and witnesses

• Description of the accident and contributing factors

• Immediate actions taken and follow-up measures

• Manager review and signature sections

The layout is clear, professional, and easy for staff to complete, helping you maintain accurate and consistent records across all sites.

Benefits for Pubs and Hospitality Venues

• Supports compliance with RIDDOR and HSE requirements

• Protects your business in case of claims or investigations

• Encourages prompt reporting and corrective action

• Helps identify patterns and reduce future risks

• Free to download, editable, and ready to use

Format and Use

This Accident Report Form is available as a free editable digital download (Word or PDF format). You can personalise it with your business name, logo, and contact details, then print or store it electronically for easy access.

By using this form consistently, you can maintain a safe and compliant workplace — one that values staff wellbeing, customer safety, and professional standards.

To see the full range of our free range of document templates available from That HR Girl, please click here: Free essential downloadable documents for pubs & hospitality